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Constitution - Issue 2 - dated 9th April 2000

Clause 1: The Society shall be called "The Honiton Pottery Collectors' Society" and the aim of the Society shall be to promote, through its Membership, the study and collection of pottery made at the Honiton and Crown Dorset potteries.

Clause 2: Ordinary Membership of the Society shall be open to all collectors and persons interested in the Honiton and Crown Dorset potteries subject to Committee approval. The committee may withdraw any such approval at any time for serious breaches of conduct. A Joint Ordinary Membership shall be available for two persons who shall receive one copy only of all publications and correspondence.

Clause 3: (i) The Society shall be under the direction of a Committee which shall comprise a Chairman, Secretary, Treasurer, Membership Secretary, Editor and up to four other Officers who shall be elected at an Annual General Meeting (AGM) or Extraordinary General Meeting (EGM). Any Ordinary Member of the Society who has paid his/her subscription of the Society shall be eligible to stand for office subject to being proposed and seconded by any Ordinary Members.

Clause 3: (ii) The Committee shall meet at such times and places as the Chairman directs and a quorum shall be three. In the event of a split vote at a Committee Meeting the Chairman shall have a second casting vote.

Clause 3: (iii) In the event of three or more Committee Officers resigning within six months of each other, an EGM shall be convened to elect replacements. In the event of one or two Committee Officers resigning, their duties shall be taken up by other Committee Officers until the next AGM or EGM elects replacements.

Clause 4: (i) The Secretary shall be responsible to the Members for all general administration and Society correspondence, and shall keep minutes of General and Committee Meetings as required.

Clause 4: (ii) The Treasurer shall be responsible to the Members for the books of the accounts of the Society funds, the efficient management of the Society's financial affairs, and the preparation and presentation of an Annual Balance Sheet and statement of Income and Expenditure which shall be approved by the Auditor before it is set before the AGM.

Clause 4: (iii) The Membership Secretary shall be responsible to the Members for the maintenance of the membership records and for the collection of annual subscriptions.

Clause 4: (iv) The Editor shall be responsible to the Members for the preparation and publication of the Society’s newsletter.

Clause 5: The Society shall hold an AGM within six weeks of the end of the financial year. A minimum of 10% of the total Membership, including the Committee, shall be a quorum. Each Ordinary Member attending shall be entitled to vote and any resolutions shall be passed by a simple majority.

Clause 6: An EGM may be called at any time on the instructions of the Committee or at the request of any ten Ordinary Members of the Society. The Membership shall be advised of the reason for calling an EGM and given not less than one calendar month's notice of any such meeting. A minimum of 10% of the total Membership, including the Committee, shall be a quorum. Each Ordinary Member attending shall be entitled to vote and any resolutions to be passed shall be by simple majority.

Clause 7: An Annual Ordinary Membership Subscription, or Annual Joint Ordinary Membership Subscription for two persons, shall be set at an AGM or EGM and shall be payable on the 1st May of each calendar year.

Clause 8: An additional charge may be levied on any Members who live outside Great Britain to cover the additional cost of delivery of the Society magazine and any additional administration. Such charges shall be kept to a minimum requirement and shall be set at an AGM.

Clause 9: A Joining Fee may be levied against all new Ordinary Members to cover administration costs. This Fee, being in addition to the Annual Ordinary Membership Subscription or Annual Joint Ordinary Membership Subscription, shall be kept to a minimum requirement and shall be set at an AGM.

Clause 10: The financial year shall end on the last day of March of each calendar year, and the Treasurer shall make up all accounts to that date for submission to the AGM. Such accounts shall be audited before the date of the AGM by the Auditor appointed at the previous AGM or EGM. The Statement of Accounts shall be published together with the AGM Report.

Clause 11: One or more financial institutions shall be appointed to hold the Society funds. All cheques or cash withdrawals shall be signed in accordance with the mandates held by the relevant financial institution.

Clause 12: The Committee shall consider all recommendations for Honorary Membership before being presented to an AGM or EGM for approval by a simple majority vote. Honorary Members shall have no voting rights.

Clause 13: This Constitution may only be amended by a Special Resolution to the AGM or EGM. A Special Resolution shall be notified by the Committee to the Members at least one calendar month before an AGM or two calendar months before an EGM. A Special Resolution shall require a two-thirds majority of those present at the meeting entitled to vote.

Clause 14: The Society shall only be wound up by a simple majority vote at an AGM or EGM. Any assets of the Society shall be split one-third to Poole Museum to enhance displays about Crown Dorset pottery and two-thirds to Allhallows Museum, Honiton to enhance displays about pottery produced in Honiton. Archive material shall be distributed to the two museums according to subject matter.